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  • Writer's pictureJennifer Armenta

Yes! You Need to Hire a Coordinator

Updated: May 26, 2020

Planning a wedding can be a daunting and stressful task, right? No matter where you are in the planning process - just started, right in the thick of it, or it’s just around the corner – you probably question the process and also questioned what vendors/products you could cut to save a little money. And guess what that’s totally fine; sticking to your budget should be at the top of your “to-do” list. But, if you questioned hiring a coordinator and trying to determine if it’s a “want” or a “need”…I’m here to tell you it’s a definite need! Hiring a coordinator will undeniably be one of the best investments you make in your wedding planning and your sanity.

Now you may have a million things running through your head on why you don’t need a coordinator and might think we are a waste of money. Well, I’m here to educate you and debunk those crazy thoughts.

My venue provides me with a venue coordinator; there is no reason to hire my own. Yes, your venue does provide you with a coordinator, a coordinator that handles all venue related items, and as much as they love you and your partner the venue is there priority. They will not establish relationships with your vendors on your behalf, they limit their involvement on the day of, and they don’t stay until the end of the event leaving the clean up for you and your family. However, if you hire a personal planner they will do all the above plus some. Personal coordinators establish relationships with your vendors, taking the burden of logistical questions off your plate. And most importantly, we stay through the entire event! We gather and put away all your personal items so your family doesn’t have to.

My family will handle decorating the space; they know what I like. I hate to be the bearer of bad news, but they don’t! And, if decorating the space the day of was the only thing them/you have to worry about the day of, it’s going to end in disaster. A coordinator does so much more than setting up your décor. We make sure the space is set correctly by the venue, that all vendors are there on time with everything you paid for and they promised, that all parties involved with running the show are on the same page and all questions addressed. We constantly watch and maintain the timeline making sure everything is running on time and smoothly so that no important moments are missed. No family member is going to want to miss any moments doing those things, and they probably don’t even know what to do or where to start.

A coordinator will try to change my design and make it less about what we want. This is absolutely false! Your day is 100% about you and your partner, and what makes you guys you. As your coordinator, we are there to execute your vision and dreams exactly the way you want them, granted the space or location is feasible to fully execute what you want. Suggestions and guidance may be given along the way but only as help, never to change. However, if you do want full design and coordination guidance and ideas, just talk to your coordinator, I’m sure they have a package that will fit your needs perfectly.

As a coordinator, I have heard every reason in the book on why couples don’t think they want or need a coordinator, but it all reality you do. We had a bride that only hired us because the venue required it, she definitely didn’t want to. But, the day after her wedding we received this amazing thank you/review…

I can’t even begin to thank Jennifer enough for helping my husband and I on our wedding day! Our venue said it was mandatory to get a coordinator, and we thought it would be a total waste and I can’t even express how wrong we were! Having Jennifer as our coordinator was one of the best decisions we made honestly, she made the entire night run so smoothly! My husband and I were able to actually enjoy the wedding and take it all in because she was right there next to us handling final details and making sure everything went off without a hitch. We also live 3,000 miles away from her and the wedding venue and she really put us at ease by handling so many of the details! She was so easy to work with, so organized and so nice! She was incredibly helpful!! Highly highly recommend!! – Tatum R.

So if you’re questioning if you need a coordinator the answer is YES, ABSOLUTELY YOU DO!

Happy planning,


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